Fill out the ESPD correctly — once and for all
The ESPD self-declaration is shorter than people think, but stricter than people remember. A wrongly ticked box can disqualify the entire bid with no right of appeal. Here is how to fill it out once, keep it up to date, and reuse it on every tender.
The challenge
The ESPD looks simple — which is why it goes wrong
The European Single Procurement Document has six parts and a few dozen questions. On the surface it looks like a formality. In practice it is the most common reason for rejection of otherwise solid bids — because the error is only discovered when it is too late to fix.
ESPDs are filled out incompletely
Even experienced bid writers miss a section, tick the wrong box on tax status, or pull the wrong accounting year. The result is rejection with no right of appeal.
before submission
The ESPD is often filled out at the last minute, after the main text is done. Stress and rushing produce errors that could have been avoided with an early check.
requirements on beneficial owners
Tax certificate, financials, sanctions lists and beneficial owners — every field has to match Brønnøysund and the Tax Administration exactly. A small discrepancy = rejected bid.
Here is how to do it
One up-to-date ESPD — reused on every tender
The ESPD is the easiest thing in the entire tender process to automate. Once the company profile is right, Tenderen fills out every single field — and watches that the certificates are fresh.
Centralized company profile
Revenue last three years, headcount, certifications, sanctions lists and financial capacity — all stored in one place, linked to the ESPD template.
Automatic pre-fill
When you start on a new tender, Tenderen pulls every ESPD field from the company profile and fills out the version for that specific tender — in under a minute.
Certificate tracking with alerts
Tax certificate, VAT proof and company certificate all have expiry dates. Tenderen alerts you in good time before you need to pull new ones — so no certificates expire the same week as the submission deadline.
Validation before submission
Tenderen checks that the ESPD actually answers what the buyer has requested in this specific notice — not just that it has been filled out generally.
How it works
Three steps to a flawless self-declaration
Fill out the company profile once
Spend an hour filling out Tenderen's company profile thoroughly — revenue, headcount, certifications, beneficial owners — with up-to-date certificates.
Let Tenderen generate the ESPD
For every new tender, Tenderen produces a finished ESPD based on the relevant form and the requirements the buyer has specified — in seconds, not hours.
Submit with confidence
Tenderen checks that every mandatory field is answered, that the certificates are still valid, and that the version matches the specific notice before you click 'submit'.
No more bids rejected on a formality
Bid teams delivering 20+ tenders a year use Tenderen to automate the ESPD work and eliminate the main reason for rejection on formalities.
One ESPD profile for every tender
Company data from Brønnøysund
Certificate tracking and alerts
Supports the latest ESPD version
The ESPD should be the easiest part of the tender process.
Set up the company profile in Tenderen today — and let the self-declaration be ready before the next tender is even published.